Search in OneNote

The ability to quickly retrieve notes in OneNote is one of its main advantage.

If you look for a note written recently, flipping your last pages, or using the “Recent note” is a solution. But when you are looking for an older note (or all notes mentionning a subject or word), the Search feature is essential.

All versions (UWP, desktop and Online) provide a search feature, with some slight differences :

Search in OneNote desktop
OneNote Desktop search : lightning fast, and sorted results (recent, title, page)

In OneNote desktop, the search is super fast, even if you have several large notebooks open !

If you want to browse the results, you’d rather “pin” the result’ pane before clicking on each result (otherwise the results disappear).

The options are numerous : sort by modification date (by default), note title or section, ascending or descending order, or freely move the search window (may be useful when using two monitors ?), but I feel really confused with the results sorted by modification date, because most of my notes are organized by dates (with the date stated in the title of the note) :

Pinned search result pane in OneNote desktop
Pinned search results Pane shows notes sorted by modification date (by default).

 

OneNote UWP offers the same filtering options than it’s elder brother : you can search in all notebooks, current notebook, current section (but not in the current Section Group) or the current page.

OneNote UWP search demo.
OneNote UWP : be patient !

As shown in the above video, OneNote UWP needs more time to find the results, if you don’t limit the scope. While the results were available instanly in OneNote desktop, it took 4 seconds in OneNote UWP  (and more than 1 minute in OneNote Online !).

On the other side, going through OneNote UWP’ results is super easy :

  • the result’ pane remains anchored on the left until you close it, so you can wander into each note, without loosing the results’ pane,
  • pressing TAB 3 times, and you’ll reach the first result of the list ; pressing ENTER and you’ll get to the next result.

 

I also noticed that OneNote UWP finds results which OneNote desktop don’t : in my company, the part numbers format is AB.70xxx.CDE. The “root” is 70xxx, and thus most of my search are at the “root” level : in OneNote desktop, if I search for 70xxx, I don’t get any result (maybee because the 5 digits’ number is encapsulated between 2 dots ?) / in OneNote UWP, I get 3 results. That’s better !

 

 

Note : Ctrl E is the shortcut to search in all notes / Ctrl F to search in current page. Same in OneNote desktop and UWP. 

By the way, on a related topics : while you are in a note in OneNote UWP : Ctrl Alt F bring the focus to the note pane. Arrows (up and down) move on your note’ list, while right & left arrows expand or collapse sub-pages. Enter bring the focus back in the selected page.

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